Separate find from check
Use company-name search when the identifier is missing; use number search when the field exists but needs a company match.
VENDOR DATA QUALITY
Clean VAT and tax IDs in vendor records.
See the company behind it.
Review VAT numbers, EINs, and legal company details during vendor-master cleanup, ERP migration, or exception handling.
START WITHExisting vendor tax ID or legal company nameREVIEWMatched entity + fields for reconciliation
WHEN TO USE IT
Create a clearer exception queue before inaccurate identifiers move into a new system or downstream workflow.
Use the lookup as an entity-identification step. Keep the input, returned company details, source, and retrieval time in context.
- An ERP migration exposes missing or inconsistent supplier tax IDs.
- Duplicate vendor records contain different legal names or numbers.
- A data steward needs to research exceptions that automated rules cannot resolve safely.
THE WORKFLOW
Four steps. One clear result boundary.
Compare stable identifiers
Use legal name, registration number, country, and address together instead of matching on one field.
Record the source
Keep the returned source and retrieval time with the proposed correction so another reviewer can follow the decision.
Route ambiguous cases
Do not auto-merge records when identifiers conflict. Send them to a person or the appropriate source for review.
WHAT YOU CAN REVIEW
The record, not just the number.
Fields vary by country and company. VATFind labels absent information instead of inventing a result.
- 01Available tax ID
- Useful for filling a blank only after the legal company is matched.
- 02Company registration number
- A second identifier for duplicate detection and entity resolution.
- 03Canonical legal name
- The source-reported company name for reconciliation.
- 04Country, region, and address
- Context for separating local branches and similarly named entities.
- 05Source and time
- Evidence for the proposed vendor-master update.
READ THE RESULT CORRECTLY
The public lookup is an exception-review tool, not a bulk processor.
VATFind supports individual searches and saved lookup history. It does not currently accept a CSV file or promise automated bulk validation. For volume workflows, request API access and define the source, matching, exception, and audit requirements first.
Review data and limitationsCOMMON QUESTIONS
Before you use the result.
These answers separate company discovery, number matching, and official registration checks.